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The IT Knowledge Base is a library of self-service solutions, how-to guides, and essential information about IT services and systems.

1800 Sherman Ave. Room 3509

This article documents an overview of features, technologies, and reservations for the conference room in the SESP MSLOC offices at 1800 Sherman Ave. Room 3509.

1800 Sherman Ave. Room 3516

This article documents an overview of features, technologies, and reservations for the meeting room in the SESP MSLOC offices at 1800 Sherman Ave. Room 3516.

1800 Sherman Ave. Room 7308

This article documents an overview of features, technologies, and reservations for the meeting room in the SESP MSLOC offices at 1800 Sherman Ave. Room 7308.

Abbott Hall Room 1601

This article documents an overview of features, technologies, and reservations for the SESP learning space Abbott Hall Room 1601.

Abbott Hall Room 1602

This article documents an overview of features, technologies, and reservations for the SESP learning space Abbott Hall Room 1602.

Abbott Hall Room 1605

This article documents an overview of features, technologies, and reservations for the SESP learning space Abbott Hall Room 1605.

Abbott Hall Room 1607

This article documents an overview of features, technologies, and reservations for the SESP learning space Abbott Hall Room 1607.

Abbott Hall Room 1608

This article documents an overview of features, technologies, and reservations for the SESP learning space Abbott Hall Room 1608.

Abbott Hall Room 1620

This article documents an overview of features, technologies, and reservations for the SESP learning space Abbott Hall Room 1620.

Accessing Microsoft Azure OpenAI Services

This document provides background on Northwestern’s guidance around using generative AI services, including data security requirements, and instructions for requesting access to Microsoft Azure OpenAI Service.

Back to School Quick Guide

A collection of knowledge base articles for common scenarios users encounter during the Back to School season.

CERES: Agreements Research Community Reference Guide

CERES is Northwestern University’s (NU) Central Electronic Research System. CERES enables NU researchers and administrators to create, review, submit, and track funding proposals, awards, and agreement negotiations that support their sponsored projects. CERES Agreements is a comprehensive, flexible contract management solution that simplifies and streamlines the agreement submission, review, and negotiation process.

CERES: Ancillary Review F&A Waiver

An ancillary review for F&A Waiver is required on a funding proposal or award. Ancillary reviews take place concurrently with the normal review workflows and can be added to funding proposals, awards, award modifications, and agreements.

CERES: Ancillary Review PI Eligibility

An ancillary review for PI Eligibility is required on a funding proposal or award. Ancillary reviews take place concurrently with the normal review workflows and can be added to funding proposals, awards, award modifications, and agreements.

CERES: Ancillary Review Submission

Ancillary reviews are optional reviews that can be included on a per-project basis. Reviewers can be any specific person or organization in CERES. Ancillary reviews take place concurrently with the normal review workflows and can be added to funding proposals, awards, award modifications, and agreements.

CERES: Ancillary Reviews

Ancillary reviews are optional reviews that can be included on a per-project basis. Reviewers can be any specific person or organization in CERES. Ancillary reviews take place concurrently with the normal review workflows and can be added to funding proposals, awards, award modifications, and agreements. In certain circumstances, such as institutional cost sharing, PI eligibility, and requesting an F&A waiver, an ancillary review must be included.

CERES: Award Modification Requests

There are times when it is necessary to make a change to an active award. The RA must submit a request to SR to have a change made to an active award. The request must be made in CERES with an award modification request. CERES offers a wide variety of modification types, such as scope, budget, and personnel effort changes. Award Modification Requests have their own review cycle.

CERES: Complete a Budget

CERES automatically creates a primary sponsor budget. Only users with the Salary Access role can view and edit budgets and budget attachments, export budgets, and see salary information. If your role requires salary access and you do not have the appropriate permissions in CERES, submit a request for access.

CERES: Complete a Cost Share Budget

If a funding proposal’s primary sponsor budget has project effort exceeds salary requested, the budget workspace alerts you to create a cost share budget to show how the additional funds will be provided. Cost share budgets must also accompany funding proposals that have mandatory or voluntary committed cost sharing.

CERES: Complete and Submit an Outgoing Subaward Agreement

Outgoing subcontracts on active awards will require an Outgoing Subaward Agreement. This agreement will be initiated by Sponsored Research (SR), then the Research Administrator (RA) will be notified once the agreement is in their CERES inbox for their completion.

CERES: Create a Continuation Proposal

A continuation is a type of follow-on submission in CERES used primarily for submitting progress reports for review and approval and to request funding of an active award for the upcoming budget year. Typically, it includes a progress report for the closing budget year. RAs will create continuations proposals and submit them to SR for review and approval.

CERES: Create a Subaward Budget

If an external collaborator will be contracted to perform work as part of a larger sponsored project, you can add the subaward funds budgeted for the external collaborator in the funding proposal. A subaward budget is created from and linked to a primary sponsor budget.

CERES: Create and Submit a Non-Funded Agreement

Non-funded agreements may include Material Transfer Agreements (MTA), Data Use Agreements (DUA), Non-Disclosure Agreements (NDA), Collaboration Agreements (CA), a Letter of Indemnification (LOI), or a Memorandum of Understanding (MOU).

CERES: Create and Update SF424 Forms

In several funding proposal states, the RA can create or update SF424 application forms for federal system-to-system submitted applications, populating them with data from funding proposals and their budgets.

CERES: Department Reviewer Activities

When a research team completes a funding proposal, they submit it for review. The system sends an email notification to the appropriate reviewer, and the funding proposal appears in their CERES inbox. The proposal initially goes through a department review process. Department reviewers can add reviewer notes on the proposal pages and request clarifications or changes from the PI and RA.

CERES: Grants Research Community Reference Guide

CERES is Northwestern University’s Central Electronic Research System. CERES enables NU researchers and administrators to create, review, submit, and track funding proposals, awards, and agreement negotiations that support their sponsored projects.

CERES: Manage Deliverables

Deliverables created in CERES as part of SR’s award set-up on the Deliverables page or using the Manage Deliverables activity provide a way to track sponsor and NU requirements for the award, such as deadlines, special reports, and progress reports. SR defines the deliverables in CERES but provides them to the sponsor outside the system.

CERES: Notifications Matrix

CERES generates email notifications for the system activities and transitions outlined in the following tables.

CERES: PI Certification on Proposals

When a funding proposal is complete and ready for department review, PIs should review and certify that their proposal is complete and accurate. If PI certification is outstanding when the proposal moves to Department Review, the PI will receive a reminder email to complete the certification. The final step of Department approval cannot take place until the PI has certified their proposal.

CERES: Reconcile Awards Budgets

Sponsored Research (SR) may contact a Research Administrator (RA) to reconcile a budget if an award is significantly cut by the sponsor from the amount proposed, if the award is complex and requires multiple allocations, or if the award has changes to subaward total dollars.

CERES: Request a New Organization

There may be times when initiating a funding proposal or award where the organization you are searching for, whether a sponsor or subcontract entity, does not yet exist in the NU Organizations list. A new organization can be requested when you create or update a funding proposal, subaward, award, or agreement. The steps are similar for all the projects. Submit a request to SR to have the organization added to the list.

CERES: Request an Advance Account

SR approves and establishes advance accounts (previously known as “prespend” accounts) in response to formal requests submitted by faculty and research staff to incur expenditures for necessary project activities prior to receipt of an award. Advance accounts for new awards are established for a period not to exceed 120 days, or the sponsor’s limit, whichever is shorter. RAs can request an advance account to be set up by SR in any funding proposal state from which an award can be created. Advanc

CERES: Respond to a Clarification Request

After review of a funding proposal in CERES, the reviewer may request changes. When they do, the RA receives an email notification with a link to the funding proposal, and the funding proposal appears in their CERES inbox. The proposal team must make the appropriate changes and submit the revised proposal for review again. Changes can be requested during Department Review or Specialist Review.

myHR Learn Course Frozen or Can't See Video

Steps to follow when you are taking an online training or class in myHR Learn and the course is frozen, no video displays or you only hear audio (e.g., Good Clinical Practices course).

Northwestern Print: Faculty and Staff Printing Costs

This article walks you through the how print costs are reconciled at the university, how to identify printers that are restricted to faculty and staff only, how to identify the new Northwestern Print queues, how to access copiers using non-managed university or personal computers, and how to pay for faculty and staff personal printing through Northwestern Print.

Northwestern Print: Print Standards

The Print Standard provides guidance to Northwestern University schools and departments on key components of this service and how print services are provided across campus. The standards define all aspects of Northwestern Print.

Quest OnDemand Beta User Guide

This guide will help users who are new to using the Open OnDemand service to run jobs and applications on Quest, Northwestern's High-Performance Computing cluster.

Research

This page provides information regarding research and other software related resources available to SESP community members.

SESP - Annenberg 317

This article documents an overview of features, technologies, and reservations for the SESP learning space Annenberg Hall Room 317.

SESP - Annenberg 345

This article documents an overview of features, technologies, and reservations for the SESP learning space Annenberg Hall Room 345.

SESP - Annenberg G08

This article documents an overview of features, technologies, and reservations for the SESP learning space Annenberg G08.

SESP - Annenberg G22

This article documents an overview of features, technologies, and reservations for the SESP learning space Annenberg G22.

SESP - Annenberg G27

This article documents an overview of features, technologies, and reservations for the SESP learning space Annenberg G27.

SESP Annenberg Hall 3rd Floor Commons

This article documents an overview of features, technologies, and reservations for the SESP common room / event space on the 3rd floor of Annenberg Hall.

SESP Annenberg Hall Room 201

This article documents an overview of features, technologies, and reservations for the SESP conference room in the Annenberg Hall Room 201.

SESP Annenberg Hall Room 301

This article documents an overview of features, technologies, and reservations for the SESP quiet study space located in Annenberg Hall Room 301.

SESP Annenberg Hall Room 347

This article documents an overview of features, technologies, and reservations for the SESP meeting room located in Annenberg Hall Room 347.

SESP Colfax St. Room 140 - OCEP

This article documents an overview of features, technologies, and reservations for the conference room located in the SESP Office of Community Education Partnerships located on the first floor of 640 Colfax St., Evanston.

Spaces

Information regarding SESP maintained learning spaces.

TECH.SESP

Overview of how to get technology support at SESP

Using Globus Timer

How to use the Globus timer feature to automate and schedule data transfers

Using VASP on Quest

This page provides information on requesting access to use VASP on Quest, running VASP on Quest, and building your own copy of VASP on Quest.

Wildcat Finder

Wildcat Finder is a proprietary web application that provides multiple search options to identify individuals affiliated with the University in various capacities, including faculty, staff, students, contractors, and affiliates. Service is available to IT staff only.